Producing brand content abroad opens up incredible opportunities to elevate your visual storytelling— new markets, authentic backdrops, and real stories waiting to be captured. But teams managing global campaigns, international shoots can also bring serious challenges: complex logistics, unexpected costs, and creative consistency across regions. With the right planning and trusted local partners, though, filming abroad can be both seamless and strategic— turning global complexity into content that truly resonates worldwide.
Quick Takeaways
- Tap into local pros for permits, translation, and regional know-how.
- Hire local crews to save on travel, lodging, and shipping costs.
- Lock in transport and scouts early — it’s cheaper than last-minute changes.
- Research permits, visas, and customs rules before you fly.
- Consider an ATA Carnet or rent locally to avoid customs delays and excess baggage fees.
After managing productions around the world for over two decades, here’s what we’ve learned at Global Media Desk about staying creative, calm, and on budget when your shoot takes you overseas.
1. Start with a Realistic, Flexible Plan
A well-planned shoot is a cost-controlled shoot. Map out your shoot days, travel windows, and even buffer days for weather or local holidays that could affect scheduling. Get your production team together early to brainstorm every potential cost — from permits and crew meals to currency exchange fees — so there are no surprises later.
Pro tip: Build a “contingency cushion” of 10–15% into your budget. It’s much easier to adjust down than scramble for extra funding later.
2. Tap Into Local Expertise
No spreadsheet beats local knowledge. If you know someone who’s shot in your destination recently, reach out. Ask about hidden costs, transport challenges, and any unexpected hurdles they faced.
At Global Media Desk, we connect clients with trusted local crews and producers who’ve spent years filming in their region, so you get insight that only comes from working on the ground.
3. Hire Local Crews, It’s More Sustainable
Flying a crew overseas can eat half your budget before the first shutter click. Hiring vetted local talent saves on travel, lodging, and shipping heavy gear. Even better, they bring cultural fluency, language skills, and insider access that make your shoot run smoother and faster.
We only partner with crews who have 5+ years of verified experience working with international brands, so you can expect global standards with a local touch.
4. Consider Transportation Early
Travel logistics can make or break your budget. If you’re shooting in multiple or remote locations, hire a local driver or production vehicle for the duration of your shoot; they’ll know the shortcuts and the best times to move equipment.
Sometimes, sending a local location scout ahead of time to secure sites saves more than it costs. Wandering around post-arrival trying to “find the magic” usually adds time, fuel, and stress.
5. Know the Legal & Permit Landscape
Every country has its own rules. Some public spaces require special filming or photography permits, while others restrict the use of drones or lighting rigs. Do your homework early to avoid shutdowns or fines.
Check local authority websites or reach out to production partners for guidance on:
- Filming permits and fees
- Drone regulations
- Visa or customs requirements
Useful tools:
Pro tip: If your project includes drone filming, plan even further ahead. Many countries have tightened regulations or heavily restricted commercial drone use due to privacy, safety, or military restrictions. Permit approval can take weeks or even months, and in some regions, foreign operators aren’t authorized to fly without a licensed local pilot. Always verify drone laws before you travel; it’ll save you time, paperwork, and the risk of having your gear confiscated at customs.
6. Manage Your Gear Like a Pro
Bringing your own gear? An ATA Carnet can save you from customs nightmares. It’s a travel document that lets you temporarily import and export professional equipment across borders without paying duties.
Still, it’s worth asking your local crew what’s already available on the ground — renting locally can eliminate excess baggage fees and reduce risk.
7. Partner with Experts Who’ve Done it Before
From permit research to local crew coordination, having a trusted partner on the ground can transform your production from stressful to seamless.
At Global Media Desk, we’ve helped hundreds of marketing teams, agencies, and production companies film and photograph in over 100 countries, keeping projects on time, on budget, and on brand.
Let’s make your next international shoot easier. Even if you’re just exploring options, our team is here to help. We’ll share what to expect and guide you through the logistics so you can plan every step with confidence—wherever your project takes you. Contact our team.